2025 CATERING SITE APPLICATION TERMS AND CONDITIONS

Festival dates: Friday 3^rd and Saturday 4^th October 2025

FESTIVAL OVERVIEW

The Deni Ute Muster (Festival) is promoted by Deni Play on the Plains Festival Ltd (we, us and our). The festival aims to attract catering sites that offer a variety of enjoyable, affordable, high quality goods and services at competitive prices.

All catering sites should reflect the locally orientated, friendly and relaxed atmosphere of the festival and it is expected that catering sites will feature colourful and festive decoration.

TERMS AND CONDITIONS

These Terms and Conditions set out the basis on which you will be granted a non-assignable licence to have a catering site at the festival. Tickets to the festival are given and admission is granted on the basis that you are bound by these Terms and Conditions.

A reference to ‘you’ and ‘your’ in these terms and conditions is a reference to each vendor; and a reference to your personnel is a reference to your employees, contractors, sub-contractors, employees of sub-contractors, labour hire employees, work experience students, volunteers and any other representatives engaged by you for the festival.

Application Process

You must be the registered and licensed owner and principal operator of the catering site for the duration of the festival, including Bump In and Bump Out.

Application forms are at the end of this document with all submission details explained.

All relevant application forms must be completed with as much information as possible about the proposed site. Incomplete or illegible applications will not be accepted.

Selection Process

Selection of sites is based on information you provide to us and factors we take into consideration when selecting sites for the festival, including:

Quality and attractiveness of your product
Diversity and variety of catering sites for our patrons
Presentation of your site
Menu items, dietary condition options and prices

Make sure you include a precise and detailed description of your catering site. You must include photos, in colour, to assist with your application.

Some catering sites may not be accepted mainly for reasons of duplication. Non-acceptance is not a reflection on you or your site.

Acceptance emails will be sent within a month of applications closing. Please ensure you have given the correct email address as this will be the main source of communication. In the event your application is unsuccessful, you will also be notified via email. If your application is successful, you will receive a Vendor Information Pack in August via post, once fees and documentation have been finalised.

Please note: Site allocation and the selection of catering sites is at our absolute and sole discretion and all decisions are final. We reserve the right to reject any application. No further correspondence will be entered into with unsuccessful applicants.

Location

Deniliquin Festival Site – Conargo Road, Deniliquin NSW.

Dates and Times

The festival runs on Friday 3rd and Saturday 4^th October 2025.

All catering sites may, subject to compliance with rules and regulations, take up possession of their nominated site from 9.00am on Wednesday 1st October 2025 for Bump In purposes.

Catering sites must be completely set up before 8.00am on Friday 3rd October. All display equipment, stock, vehicles etc. must remain on site until the close of festival. There is to be NO vehicle movement on site once Bump in is completed, until Bump out begins, which will come into affect after Midnight Saturday 4^th October, once our Safety Officer has advised the site has been cleared and it is safe for bump out to commence. All sites must be vacated by 2.00pm Sunday 5^th October and the site must be left in a clean and tidy condition prior to your departure.

Bump In/Bump Out times are listed below.

BUMP IN	Wednesday 1^st October, 2025	9.00am – 5.00pm
BUMP IN	*Thursday 2^nd October, 2025*	7.00am – 7.00pm (Lockdown)
SITE LOCKDOWN	*Thursday 2^nd – Friday3^rd October, 2025*	7.00pm – 6.00am STRICTLY NO MOVEMENT
TRADING HOURS	*Friday 3^rd – Saturday 4^th October, 2025*	8.00am – 11.00pm
BUMP OUT	Saturday 4^th October – Sunday 5^th October, 2025	Once advised by the Safety Officer vehicle movement is allowed after Midnight Saturday – 2.00pm Sunday

Catering sites must operate and have staff in attendance during the trading times listed below (except Sunday). If catering sites wish to trade past 11.00pm up until 11.30pm this will be entirely up to the owner’s discretion. Strictly no trading after 11:30pm.

Friday 3rd – Saturday 4^th October, 2025

Trading Hours: 8.00am – 11.00pm

Sunday 6^th October, 2025

Trading Hours: 7.00am – 11.00am

Please note: The Festival Arena is in lock down from 7.00pm Thursday 2^nd – 6.00am Friday 3rd October, strictly NO vehicle access will be available during this time.

Infrastructure

No infrastructure is included in your site cost. If bringing your own marquee, you will need to ensure it is high-quality with a wind rating above 50kmph. Marquees must comply with the temporary structure standards and be set up by a professional or as per the manufacturer’s instructions. Leg weights MUST be used, this is a requirement for all temporary marquees/ infrastructure on site. Event Personel reserve the right to remove any temporary infrastructure if it is deemed unsafe. If you have a STRUCTURAL ENGINEERS CERTIFICATE OF INTEGRITY for your marquee, please provide at the completion of this form.

Catering sites needing to hire a marquee will need to book directly with our preferred local supplier – Deni Party Hire. This marquee booking is a separate arrangement between you and the hire company. As part of an agreement we have with this supplier, all marquees ordered by you will be erected on your allocated site prior to your arrival. No flooring, lighting or furniture will be provided for these marquees unless prior arrangements have been made by you.

Deni Party Hire

03 5881 1944

info@cweh.com.au

www.denipartyhire.com

Rfid Cashless Sales

All vendors MUST participate and offer customers to pay using RFID. The Deni Ute Muster holds all funds generated by RFID and will transfer payments by Friday 10^th October 2025 along with a report. If you are unsure about this system and would like more information before applying, please call Muster HQ. Each Catering sites will be allocated 2x RFID Devices to use over the festival. Additional devices may be available, you will need to request these from the Around the Grounds Coordinators, approvals will be subject to availability of devices.

Visual Appearance

Please ensure your catering site is visually appealing and not only reflects your product but compliments the festival. The catering site must be clean and presentable, and your personnel must be clean and tidily dressed and conduct themselves in an orderly manner at all times.

Boundaries

Boundaries of your nominated site must be observed and all billboards, vehicles, goods, equipment and supplies must be displayed and housed within this area. You must not encroach onto walkways, adjacent sites or other areas. Any billboards/bow flags found outside of your nominated catering site will be removed and taken to the Operations Centre for you to collect.

Site Allocation

Site allocation and the selection of catering sites is at our absolute and sole discretion and all decisions are final. We reserve the right to reject any application. No further correspondence will be entered into with unsuccessful applicants.

Electricity and Electrical Equipment

Mains electricity is connected to the catering site area. Each catering site will be allocated ONE (1) single 15amp power outlet; any additional outlets required are to be purchased at $80.00 each. If you require 3 phase power this will be charged at $200.00 per outlet. If your catering site is found to be using an extra outlet during the festival, it will be removed as there is limited power available. All power requirements MUST be communicated with and approved by the Around the Grounds Coordinators. Failure to do this will result in penalties. We accept no liability for damage to electrical equipment due to power fluctuations or failure.

All catering sites are asked to keep electricity consumption to the absolute minimum. There is no power available for heating purposes.

You are required to provide your own leads and power-boards fitted with circuit breakers; the equipment must be water resistant and maintained above ground. It is the responsibility of the vendor to supply their own cable tray, all equipment must be in safe working order and all leads must be tested and tagged prior to arrival on site by a registered electrician. There will be no exceptions to this requirement. Please note, any electrical work required on the day should be carried out by a licensed electrician and conform to Australian/New Zealand Standard AS/NZS 3760:2022.

Any damage caused by electrical over-consumption, overload or misuse will attract penalties.

GAS Conections including lpg & cylinders

Notification of all Gas equipment / appliances is required by each vendor.

All Gas and LPG installations must comply with the relevant Australian Standards AS 1940, AS2030, AS/NZ 1596 and AS 4563 / 2022 for catering gas equipment. Isolation valves must be accessible at all times.

LPG cylinders must be stored and used in accordance with the Australian Standard AS/NZ 1596:2014 and any Statutory and Regulatory requirements. If there is any failure to comply with this requirement the festival staff may, without incurring any liability, remove the cylinders to a safe place and/or terminate the contract with the vendor. Cylinders, regardless of whether they are full or empty should be stored outside in a well-ventilated area, be carried and stored upright at all times and away from flammable liquids or aerosols.

Ensure valves are turned off firmly when not in use. All LPG cylinders on all catering outlets must have a current LPG compliance tag affixed.

Safety

Whilst on the Festival Site, you are required to comply with all Work Health and Safety and Festival Site Rules. Anything at or around your catering site must be securely anchored. All fabric decoration must be flame retardant. All catering sites are required to have a working, and in date, and tagged fire extinguisher and fire blanket.

You must always ensure that your catering site is safe and without risks to the health of your personnel and other persons who may come upon the catering site. You will indemnify us against any claims arising from your failure to ensure that your catering site is safe and without risks to the health of your personnel or other persons who come onto the catering site.

Goods Sold

All food distributed at the festival (either sold or given away) must comply with the Australian and New Zealand Food Standards Code and any other applicable health and safety regulations. It is your responsibility to ensure these regulations are met.

Only products and services that you have listed on your catering site application form are permitted to be sold at your site. Catering sites aren’t permitted to sell other goods or merchandise. There is a strict NO GLASS POLICY at the festival; all products must be in non-breakable containers or bottles, etc. There are no exceptions to this rule. If you decide after applying that you would like to bring extra products please get in touch with the Around the Grounds Event Cordinator to get these approved.

Please note that certain suppliers may have exclusive rights and restrictions may apply. We will notify you if any such restrictions apply to your site.

Restrictions on Goods Sold

We reserve the right to prohibit offensive goods from being sold or displayed at the festival and may at our discretion, remove any such goods from your catering site if we consider that such goods may offend, cause trouble with authorities or infringe any third party rights, such as trademark and copyright.

Knives and other objects that can be used as weapons, may not be sold from your catering site. The sale of alcohol, tobacco and cigarettes is also prohibited.

We have overall control of signage, material and products sold or displayed at the festival.

Raffles, fundraising activities and charity donation tins of any kind are strictly prohibited unless approved by festival management in writing prior to the event.

No article, sign, picture, sticker, printed matter, etc. is to display any of the Deni Play on the Plains Festival’s trademarked logos or images without prior written permission from the General Manager. This includes the Deni Ute Muster logo, the ute-ilize it diamond sticker, Deni Ute Muster, Deniliquin Ute Muster, Deniliquin – Ute Capital of the World, ute-ilize it, Deni Play on the Plains, the Australian National Circle Work Championships and the Australian National Circle Work Championships logo.

The General Manager and/or staff of the festival, are authorised to enter upon catering sites at any time and remove any article, sign, picture or printed matter, which in their opinion may be the cause of offence to the public. Likewise, any unseemly conduct demonstrated by any person on any catering site deemed by us to be offensive or threatening will not be tolerated and said person(s) will be removed from the festival.

Banking

There are NO banking or change facilities located at the festival. Please ensure you have adequate change available for the duration of the festival. Please note RFID is the preferred payment method and must be offered.

Accommodation

It is your responsibility to book and pay for your own accommodation. Please note there is minimal accommodation in Deniliquin over the weekend and we make no guarantees that accommodation will be available. Please contact Muster HQ for more information.

You are welcome to camp in our camping grounds or within the confines of your catering site. If you choose to camp on your catering site, no camping equipment is to be visible to patrons during Festival Arena opening hours 8.00am – Midnight. Camping is prohibited on site until Wednesday 1^st of October. No camping by you or your personnel will be permitted until this time.

Smoking / Vaping Policy

Areas of the festival may operate a no smoking or vaping policy and you must comply with any such policy. No smoking or vaping on or behind your catering site.

Rubbish

Please help to conserve precious resources by reducing all retail and bulk packaging. We ask that you use biodegradable/ compostable serving wear (cups, plates, bowls and cutlery) and recycle when possible. A $150.00 rubbish bond will be added onto your invoice, which will be returned if ALL rubbish is binned and your site is left in the same manner it was found. This bond will be deposited back into your bank account by 5.00pm Friday 24^th October 2025. Please ensure you provide us with your bank details upon application. The festival has a strict NO GLASS POLICY.

Site Restrictions

Festival Site Rules will be provided to you upon your applications acceptance, however please note the following restrictions that apply to the Festival Arena:

STRICTLY no glass
The right is reserved to vary advertised performing artists, entertainment and the festival program
Entry may be refused if wristbands are damaged or defaced in any way or are not purchased from the organisers or authorized points of sale
You are responsible for your own property – There is no storage available at the festival
NSW Road Laws apply on the Deniliquin Festival Site
The organisers may refuse you entry into, or remove you from the festival if you:

a) do not obey these terms and conditions
b) refuse to allow the organisers to inspect bags, containers and vehicles at the festival
c) if you disrupt the festival
d) if you interfere with the enjoyment, comfort or safety of other persons at the festival
e) if you have acquired a stolen or counterfeit ticket/ wristband

No vehicle access allowed during Festival Arena opening hours or site lockdown
On site speed limit (5km/h walking pace) must be observed and adhered to
No amplified music or public address systems to be used at your site
No pets or livestock (except for official guide dogs)
No alcohol or illegal substances
No fires
No products that can be used as a weapon or missile or may cause injury to others may be sold
Drug and alcohol consumption is prohibited by all persons staffing any catering site
No digging of holes or driving any objects into the ground without first ensuring that there are no underground power cables, telephone cables or water pipes which could be damaged – All damage caused by you or your personnel will be repaired at your expense
Catering site holders must not, without the prior consent of the Around the Grounds Event Coordinator, permit any person other than the participant, its staff or agents to occupy any part of their site

Parking

Parking is available for all vendors during the festival, in the dedicated vendor car park (outside gate 5). There is no parking inside the Festival Arena unless your vehicle is being used on your site for static display, storage or stock refrigeration purposes. All vehicles must fit within the confines of your site; there is no room to park vehicles behind your site. If you choose to park within the site camping areas, please be aware there is a no traffic movement rule in place for the entirety of the weekend, so you won’t be able to leave site at all until Sunday morning.

The Vendor Parking is available via entry through the Moonee swamp bridge. You must have a Vendor Parking Pass to park in the vendor car park. This can be arranged by the Around the Grounds Coordinators

All vehicles entering the Festival Arena must have a Festival Arena (FA) vehicle pass fixed to the right-hand side of their windscreen for the duration of the festival. Vehicle passes are not transferrable and cannot be sold.

All vehicles are prohibited from moving around the Festival Arena during Festival Arena opening hours (8am – Midnight). Vehicles parking inside the Festival Arena need to have entered and parked by 7.30am and will not be able to move offsite (including to restock goods) until the Safety Officer has cleared the site and allowed vehicle movement. This will come into effect after Midnight Friday and Saturday.

Deliveries

If you require a delivery of stock over the festival you will need to communicate this with the Arounds the Grounds Coordinators Prior to the festival so that we have a full list of deliveries for security.

THERE IS NO ACCESS TO THE FESTIVAL ARENA FOR DELIVERY VEHICLES. You will need to meet them at gate 5 and unload from there. The Around the Ground Coordinators may be able to assist you with this if time permits.

Festival and Vehicle Access

You will be provided with THREE (3) adult vendor passes in your Vendor Information Pack (if your application is successful). It is your responsibility to make sure your personnel receive their wristbands prior to arriving at the festival. These wristbands will need to be worn for the duration of the festival. Passes for additional personnel will need to be purchased at the full price and ordered from the Around The Grounds Event Coordinator. Please ensure juniors and under 13’s are noted so we can organise the correct pass for them.

All other vendor vehicles will need to enter site via the Main Gate on Conargo Road and be searched.

Lost tickets, passes or wristbands will not be replaced and repurchase will be required at gate prices.

Security

Professional licensed security, including night patrols, operate 24 hours over the festival (times are varied on Bump In and Bump Out days). However, it is your responsibility to secure your goods and property. You may remove stock and equipment each night and it is suggested you remove all valuables.

All effort is made to secure the Festival Site but no responsibility will be taken for loss or damage to any person or goods whether or not that loss, damage or injury arises from the negligence of us, our contractors, staff or agents.

Insurance and Certificates

As a vendor you will be required to hold a valid Public Liability Insurance policy to the value of at least AUD $20 million and it must list DENI PLAY ON THE PLAINS FESTIVAL LTD, ABN 50 125 560 509 in the policy as an interested party, indicating coverage for the entire festival including bump in and bump out (Wednesday 1^st – Sunday 5th October 2025).

You must hold a valid Workers Compensation Insurance policy in respect of all personnel at your catering site which is in place for the full duration of the festival (including Bump In and Bump Out).

It is your responsibility to possess adequate property damage insurance for any property used by you or your personnel at the festival. We will not be liable for any loss of or damage to your property or personnel whilst on the site. We shall not be held liable for any compensation, whether on the grounds of loss of profits or otherwise. You are responsible for insuring your own property and stock.

Copies of valid insurance certificates must be forwarded to us no later than Friday 1st August 2025. You must have a copy of all insurance certificates on site for the duration of the festival. If your certificates are or will be expired by Wednesday 1st October 2025, then all renewals must be organised in advance and your policy renewed for an earlier date. There is no exceptions to this.

Certificates Required

You must provide the following certificates:

Certificate of Currency/Public Liability Insurance with Deni Play on the Plains Festival Ltd listed as an Interested Party (ABN 50 125 560 509)
NSW Food Safety Supervisors Certificate. Please see below link and information:

http://www.foodauthority.nsw.gov.au/rp/fss-food-safety-supervisors

Workers Compensation certificate of currency
Current Risk assessment for your catering set up
Marquee / Temporary STRUCTURAL ENGINEERS CERTIFICATE OF INTEGRITY (if you have this).

All certificates must be forwarded to us on application. Incomplete applications will not be considered.

Promoters Liability

Apart from any statutory liability, we as the owner of the Festival Site will not be liable or responsible for any damage or loss suffered or incurred by you when you enter or are on the Festival Site whether caused by our negligence or otherwise, whether arising in tort, contract, bailment or otherwise – all such injury, loss or damage to person or property is at your own risk. Without limiting the generality of this, appropriate footwear and clothing must always be worn at the festival; ear plugs should be worn if necessary. To the extent permitted by law, we take no responsibility for any hearing damage or loss caused by excessive noise or injury caused by your failure to follow our directives. In the event of injury or illness we may, at your cost, arrange medical treatment and/or emergency evacuation as deemed essential for your safety or your personnel.

Regulations

Sites must ensure a safe work environment in accordance with NSW Health and Safety Regulations and must comply with the Deni Play on the Plains Ltd. On-Site Work, Health and Safety Policies and Procedures.

Sites must provide their NSW Food Safety Supervisor Certificate. Festival Staff, Event Officials and Council Officers reserve the right to inspect catering sites at any time and request presentation of all relevant documentation.

We accept no liability for you or your personnel. You are personally responsible and liable for any damage caused by you or your personnel to any person or property on site. You are required to always comply with any and all legislative requirements, regulations and industry standard codes of conduct and to the maximum extent permitted by law. We and our associated entities will not be liable for any breaches by you or your personnel of any such legislation. All sites must have a fire extinguisher in good working order and fire blankets.

ALL SITES MUST MEET THE AUSTRALIAN FOOD STANDARDS CODE FOR TEMPORARY STALL INCLUDING FACILITIES FOR WASH UP WATER AND HANDWASHING.

Indemnity

You agree to indemnify Deni Play on the Plains Festival Ltd as the owner of the Festival Site against any loss or damage we as the owner may suffer arising out of your negligence or breach of the Terms and Conditions.

Photography and Recording

You consent (in your own capacity and on behalf of your personnel) to be included in film, photos and recordings of the festival and for those recordings to be used by us in any medium or context throughout the world in perpetuity without further authorisation by or compensation to you or your personnel.

Communication

Vendors are requested to maintain a reliable email and telephone connection with the festival in the lead up to the festival. Delayed response to urgent matters may result in your site being replaced. Contact is made predominantly via email.

Fees & Charges

Catering site fees are listed on the application form attached; fees are due by 5.00pm Friday 1st August 2025. A site will not be regarded as allocated to a vendor until the full amount specified has been paid by the final date for payment. If the fee is not received by this time, the site will be allocated to another vendor.

Catering sites are offered three (3) vendor passes. Extra personnel will be charged admittance at full price. Please note there is a strict no refund policy on all passes and site fees.

One 15amp power outlet is included in the catering site hire fee. Extra power outlets are charged at $80.00 each and 3 phase power is $200.

A rubbish bond of $150.00 will be added to your invoice. Any rubbish left on your site will forfeit this bond.

GST

All prices shown in this document are GST inclusive.

Festival Cancellation

If we should find it necessary or expedient to cancel or postpone the festival, all contracts shall cease to operate upon notice to that effect, and we shall not be liable for any compensation or refund to you, whether on the grounds of loss of profits or otherwise or any refund of payment of any money paid by you in relation to this contract in respect of such cancellation or suspension.

CANCELLATION BY VENDOR

If the Vendor terminates this Agreement prior to 5.00p.m. Friday 1^st August 2025, the Vendor will forfeit any Deposit that has been paid and 50% of site fee paid.

If the Vendor terminates this agreement after 5.01p.m. Friday 1^st August 2025, the Vendor will forfeit 100% of site fee paid.

Termination

In the event of a breach of any of these Terms and Conditions, we reserve the right to terminate this contract, retain any fees paid and take possession of the catering site without notice to you.

We reserve the right to cancel or expel you and/or your personnel at any time without refund.

Catering sites not complying with any of the above conditions, not co-operating with our staff or not obeying requests reasonably made may be asked to leave the festival and be suspended from future participation.

Successful/ unsuccessful applicants

The Around the Grounds Event Coordinator will advise you via email if your application is successful. When you accept this offer, you will be required to pay the fee as indicated in your application.

Site fee, additional vendor passes and power outlet payment is due by 5.00pm Friday 1^st August 2025.

Applicants who are unsuccessful will be notified by email.

Declaration

You certify that you will use any space allotted to you for your sole use and only for the purposes shown on your completed application form.
You agree to conform as a catering site vendor to all Vendor Terms and Conditions, Festival Site Rules, Work Health and Safety regulations and any other conditions and orders we may impose and you undertake to notify your personnel of them.
You understand that you must not bring any alcohol or glass into the Festival Arena. NSW liquor licensing laws apply on site. A breach will result in you being asked to leave.
You have read the Festival Overview, Terms and Conditions and Festival Site Rules as listed in this catering site application form and you agree to abide by them.

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